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Asst Dir-Admin Ops


Asst Dir-Admin Ops

Asst Dir-Admin Ops

Georgia Tech
Atlanta, GA 30332

Job details

Job Type

Full-time

Oversee the daily operations of multiple administrative functions within an academic or business unit. Functions usually include all or most of the following: financial records and reporting, human resources, building management and general administrative support to unit staff. This position will interact on a consistent basis with: unit management and staff and management/staff in campus-wide support units (e.g. Human Resources, Facilities, etc.). This position typically will advise and counsel: unit management and staff. This position will supervise: assigned unit administrative staff.

Responsibilities


Job Duty 1 -
Coordinate unit budget preparation, monitor and prepare related reports.

Job Duty 2 -
Supervise unit human resources administrative functions and coordinate efforts with OHR.

Job Duty 3 -
Ensure that unit facilities are maintained.

Job Duty 4 -
Manage preparation of financial related reports and schedules. May include grant administration.

Job Duty 5 -
Coordinate unit space planning and usage.

Job Duty 6 -
Develop unit administrative policies and procedures (or major portions thereof) consistent with Institute policy.

Job Duty 7 -
Coordinate provision of administrative services to unit management and staff.

Job Duty 8 -
Organize the activities of and supervise assigned support staff.

Job Duty 9 -
Perform other duties as assigned

Required Qualifications


Educational Requirements
Bachelor's Degree in business, communications, or related field or equivalent combination of education and experience

Other Required Qualifications
Some travel is required.

Required Experience
Eight to ten years of job related experience

Preferred Qualifications


Degree Preferred - Master’s degree in business, finance, or accounting.

Knowledge, Skills, & Abilities


SKILLS
This job requires working knowledge of a broad range of office management functions and processes including those related to accounting records, human resources, facilities management, records management and related areas. Use of office related computer applications and systems is required. Previous people management experience is also required.

Other Information


This is a supervisory position.
This position has financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Other Information


The Assistant Director of Admin Operations will oversee the day-to-day operations for the College of Computing's Office of Financial Services. This position will supervise all staff and serve as the Director's go-to person for all critical matters. Additionally, this position will be responsible for the management of the following systems:

  • OneBudget for budgeting/forecasting, to process monthly amendments, prepare the Original Budget, and process transactions for account cleanup in preparation for fiscal year-end closeout.
  • GT-TRACS to review/approve faculty hires, enter faculty startup commitments, track cost-share, and process funding requests.
  • Workday to process a variety of transactions, including but not limited to budget revisions, preparing/approving requisitions, processing invoices for payment, and providing management with needed reports for strategic discussions.
  • OneUSG Connect to review/approve a variety of transactions, including but not limited to express direct retros (EDR's), hiring requests, terminations, add position and funding, change position funding, employee absence requests, entering supplemental payments, ad hoc salary changes, terminations, etc.

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Hiring for this role


• Mobile: NA

• Location: NA

• Post ID: 21781829


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