Legal Receptionist/Administrative Assistant

The Kennedy Immigration Firm LLC
Atlanta, GA 30339

Qualifications

High school or equivalent (Required)
Spanish (Required)
US work authorization (Required)
Customer service: 2 years (Preferred)

Job details

Job Type

Full-time

The Kennedy Immigration Firm, LLC is an immigration law firm that is passionate about providing family immigration services as well as removal defense before the immigration courts to those in need of legal counsel. Our core values include maintaining honesty, trustworthiness, respect, and ethical conduct. As a team, we share the responsibility for each other’s actions in pursuit of overall excellence in service to our clients.

We are looking for a bilingual (English/Spanish) individual who can provide support for the administrative functions of a fast-paced law office. If hired, you will play a crucial role as the face and first point of contact for our organization. Applicant should take pride in their work, be passionate about helping the immigrant community, and have an interest in growth and advancement. This is a full-time position Monday-Friday 9:00AM to 5:00PM. Paid bi-weekly. Paid Vacation Days/Time Off after 6 months of employment. Paid Federal Holidays.

Responsibilities:

• Receive and screen visitors and telephone calls
• Schedule and arrange client meetings with attorneys and support staff as needed
• Respond to emails, voice messages, and text messages from clients in a timely manner
• Relay messages
• Provide information to potential and existing clients
• Log and docket consultations
• Respond to basic case status questions such as case updates, upcoming court dates, and account balances
• Follow up with clients for information, documents, and payments
• Receive payments, provide receipts
• Receive, sort, and scan incoming mail
• Prepare outgoing mail for packaging and sending
• Make copies, scan, and save documents as needed
• Determine need for office supplies and reorder as needed

Qualifications:

• English and Spanish language skills is required (speaking, reading, and writing)
• Knowledge of basic computer skills such as word processing, spreadsheets, printers, copiers, scanners, faxes, and appointment scheduling and call forwarding systems
• Proficient verbal and written communication skills, especially in dealing with clients
• Organization skills and attention to detail
• Time management skills and ability to multitask
• Punctuality and Reliability
• Strong work ethic and dedication to the position
• Ability to take and follow directions
• Ability to work effectively in a team-oriented environment
• Professional office-setting phone skills and prior customer service training is ideal

If interested, please send a resume which includes educational history, work history, and a brief description of your qualifications.

Job Type: Full-time

Pay: $13.00 - $16.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
We require staff to comply with CDC guidelines for COVID-19 safety precautions including social distancing, wearing masks, etc.
We also require that staff be fully vaccinated and boosted.

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistants & Receptionists: 2 years (Preferred)
• Customer service: 2 years (Preferred)

Language:

• Spanish (Required)

Work Location: One location

Hiring Insights

Hiring for this role

• Mobile: NA

• Location: NA

• Post ID: 21460607