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Institutional Program Manager (GME)

Institutional Program Manager (GME)

Institutional Program Manager (GME)

Morehouse School Of Medicine
Atlanta, GA 30310

Job details

Job Type

In support of Morehouse School of Medicine’s Vision; “Leading the creation and advancement of health equity,” the Department of Graduate Medical Education is seeking an Institutional Residency Program Manager.

The GME DIO may also exercise supervision and oversight, and provides feedback and input into performance evaluations of residency program managers.

Essential Functions: Manage daily operational and administrative functions of the Office of Graduate Medical Education at Morehouse School of Medicine to include but not limited to, management and oversight of onboarding, advancement and exiting efforts; institutional and training program compliance with accreditation requirements. Performs as the institutional program manager expert and resource for GME program administration, other faculty and staff residents/fellows; medical students.
GME Administrative, Compliance and Management (70%):
  • Lead and manage workflow for residency and fellowship program managers. Manages centralized efforts services while optimizing efficiency and ensuring smooth administrative operations across programs.
  • Management of Compliance Activities- Resident Temporary Training License, BBP, Immunization, maintains current knowledge of state licensure requirements;
  • Coordinate and execute GMEC – prepare for meetings, finalize agenda a take minutes. Ensure GMEC records and documentation are ACGME compliant.
  • Manages system standardization for resident/fellow orientation, onboarding, J1 visa, advancement and exiting, including processes and sharing of documents between programs, coordinates HR and administrative functions
  • Management of Educational Events and Activities (Resident Research Day, DIO Skip level meetings, Chief Resident Academy, Faculty Development)
  • Management, coordination, and execution of all GME annual events, activities, and marketing materials (Graduation, Compact, Business of Medicine, etc.)
  • Assists with PM/PA professional development and training. Lead and manage PM meetings
  • Develops and enhances electronic communication with training programs and trainees. Receives maintains and distributes electronic notices from internal and external departments/organizations as needed
  • Provides oversite for the maintenance of GME Resident Training files and other required file systems for maintenance of accreditation.
  • Develops and updates GME templates using internal best practices and/or national outstanding models (benchmark practices) to assist the institution and the GME programs in meeting and exceeding credentialing compliance with ACGME standards.
  • Assists in creating the GME Office operating procedure manual; makes appropriate recommendations for revisions as applicable
  • GME Budget/Finance duties include: affiliate billing, monitoring expenses, managing and providing oversight day-to-day financial activities, assists with monthly/annual budget reporting and forecasting
  • Represents GME on various subcommittees and implements committee decisions as
  • Creates and distributes internal and external reports to be reviewed by GMEC and GME Leadership. Assist DIO and director with annual reports.

Recruitment (15%) Assist GME Director and Associate Director in GME Recruitment and Retention efforts by:
  • Assisting programs in identifying each program’s recruitment goals for the year that include:
o Assessment and improvement action plan for recruitment materials, the interview day, scheduling, and optimal utilization of ERAs filters and reports and NRMP reports
  • Training other Program Managers in utilizing all aspects of ERAs to effectively and efficiently identify quality candidates to interview (Alternate ERAs Institutional Super User)
  • Tracking and capturing pertinent recruitment and retention data
  • Ensuring each program’s website is up-to-date with relevant recruitment information for applicants
  • Planning and coordinating recruitment events at the local and regional levels to increase awareness and knowledge of MSM residency programs
  • Assisting GME Director with completion of institutional recruitment reports
Residency Management Systems – Medhub (15%)
  • Leads execution of functions and responsibilities for the GME office and programs utilizing Medhub such as in the rotation scheduling, billing process, management of GMEC, onboarding, advancement, exiting, licensing, compliance, etc.
  • Assists in providing guidance to the GME Data Management Specialist (DMS) by developing and delivering applicable training to the specialty programs
  • Utilizes Medhub to manage, organize, and store data and information as related to major duties
Essential Competencies/Performance Expectations:
Networks, Plans, Organizes/Integrates, Supports Staff, Manages Conflict, Motivates, Recognizes/Rewards Competence, Solves Problems, Delegates, Monitors Operations/Controls Costs, Clarifies roles and objectives, Practices Professionalism.
Attitude and Skills of the GME Institutional Program Manager:
§ A spirit of cooperation, support and understanding for working with the division of Graduate Medical Education.
§ A willingness to interact with hospital administration and other departments to carry out the mission of the institution.
Enthusiasm for the academic and educational environment of residency and fellowship administration.

Minimum Qualifications
Bachelors degree in a related field; Degree must be from a regionally accredited college or university

Minimum of 3 years of related experience to include prior experience with managing a program, budgeting, program recruitment and training management

Must be able to travel

Preferred Qualifications
Experience in higher education, undergraduate medical education or graduate medical education, or hospital administration
  • Knowledge of ACGME Specialty Program Requirements and Graduate Medical Education institutional standards
  • Experience with web based data systems such as Medhub, ERAs, ACGME WebADs, GME Track and NRMP. Microsoft office required.
  • Excellent oral and written communication skills
  • Experience in providing high level administrative support, oversight, and managing a busy office environment while supervising others
  • Action oriented, program development skills, and skill in leveraging resources effectively and efficiently
  • Ability to collaborate with others across multiple levels of an organization to achieve results and build relationships of trust among various college departments and divisions
  • Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
  • Experience presenting effectively to large audiences.
  • Proven track record in exercising discretion and independent judgment effectively in decision-making processes.
  • Experience adapting to changing environments and navigating organizational dynamics
  • Ability to effectively and efficiently develop and execute several key projects while simultaneously and continually setting priorities on emerging requirements and changing timelines
  • Knowledgeable or ability to quickly obtain knowledge regarding Hospital, State, and Federal related laws, rules, policies, processes and standards as related to managing the residency program

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• Post ID: 21447561

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