Business Services - Meeting & Event Services (MES)

Career Level Job Description

Marketplace Senior Event Planner

Career Level 4, reporting to MES Marketplace Manager

MES E&A Event team

This position is responsible for the strategic planning, management and execution of Deloitte hosted events and corporate trade shows with a primary focus on the Ecosystem & Alliance event portfolio. The position requires advanced meeting and event planning expertise with ideal experience/background with trade shows and exhibitions from sourcing, contract negotiation, logistics management and seeing through to flawless execution. Looking for candidates who build strong relationships with internal stakeholders, strong customer service skills and ability to bring vision to life by creating experiences that build brand awareness and establish and foster connections. The role will reside within the Meeting & Event Services Marketplace Planning team and support and work directly with the Ecosystem & Alliance Marketing group to execute on the vision and scope of the event. The ideal location for the position is in Las Vegas, NV or Orlando, FL.

Qualifications

• Specialized knowledge in contracting, organizing and managing all logistical aspects of complex events, trade shows and other industry conferences; 5-7 years of experience
• Project management - ability to understand scope, create timelines and detailed event forecasts, and deliver on time to budget
• Excellent communication skills (written and oral) with a consultative style
• Solutions & results oriented
• Ability to work independently, on multiple projects simultaneously and under deadlines
• Ability to handle high volume workload and fast pace; manage stress
• Travel to and provide onsite support at events throughout the year (multi-day conferences)
• Strong working knowledge of Word, Excel, Outlook and Zoom is preferred
• Excellent customer service
• BA/BS required

Responsibilities

• Manage, plan and execute the Deloitte Ecosystem & Alliance live and virtual event portfolio including, but not limited to, events and industry conferences and trade shows.
• Deliver engaging and thoughtful customer experiences at events ranging from intimate client dinners, receptions, product demos and large-scale hospitality events.
• Partner with Marketing on trade show booth production, technology integration and overall hospitality elements.
• Source appropriate venues and vendors on behalf of meeting stakeholders to capture vision and objective of event while also meeting budget, size and location/date requirements
• Manage all event coordination including day-to-day administration, speaker, venue, vendor communication, and cross-departmental collaboration.
• Clearly communicate objectives, project status and updates to meeting stakeholders on a consistent basis
• Deliver exceptional client service with a consultative, solutions-oriented approach
• Forecast management and impeccable data integrity
• Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
• Manage and produce virtual events when applicable, including speaker agreements, run of show and any other 3 rd party vendor coordination.
• Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
• Serve as single point of contact for both the event sponsor and the event venue
• Develop detailed run of show and event timelines for stakeholders and vendors.
• Review, manage and negotiate contracts with off-site venues and event vendors; leverage cost savings when applicable (production, event décor, entertainment, transportation, special supplies/materials, temp assistance)
• On-site support and travel (when applicable) for designated meetings to ensure successful event execution
• Audit and submit all event related invoices for processing
• Post meeting reporting and reconciliation
• Travel of up to 10% (While up to 10% of travel is a requirement of the role, due to COVID-19, non-essential travel has been suspended until further notice.)
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future

If you are interested in being considered for one of these positions, you should complete the Transfer Request Form located on DCC under "US Transfer Guidelines". Once completed, please forward the Transfer Request Form to (Recruiter's name) at (Recruiter's email) or (Recruiter's Fax).

In addition, you must also submit your resume and apply online for specific positions through the DCC under "Deloitte Career Opportunities".

Applicants or employees with disabilities must be offered any reasonable accommodations, which are necessary for them to be able to perform the essential functions of a position.

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